Costs for booth setup at exhibition venues in China typically arise from multiple stages, depending on venue regulations, scale of the event, complexity of the booth, and choice of service providers. Below is a breakdown of common cost categories for your reference:

I. Venue-Specific Fees (Typically Mandatory or Designated)

1. Booth Rental Fee

   • The base fee calculated per square meter (㎡), usually included in the exhibition contract.

2. Venue Management/Service Fee

   • Covers basic venue maintenance, public area cleaning, etc., often charged based on area.

3. Electricity and Power Connection Fees

   • Electricity Fee: Charged based on actual usage (kWh) or through fixed power packages.

   • Power Connection Fee: Covers labor and equipment costs for initial power connection (even if you bring your own electrician, venue-assigned personnel may be required).

4. Compressed Air/Water Source Connection Fees

   • Required for special equipment (e.g., pneumatic devices, sinks), involving connection setup fees.

5. Network and Communication Fees

   • Wired internet/Wi-Fi rentals, typically monopolized by the venue’s telecom partners, often at higher prices.

6. Waste Disposal Fees

   • Includes waste deposit (refundable if cleanup meets standards after the event) and waste treatment fees (charged per trash bin or area).

II. Booth Setup-Related Costs

1. Design Fee

   • Charged for customized booth design services (if outsourced to a design company).

2. Material and Production Costs

   • Includes materials such as wooden structures, metal components, lighting, multimedia equipment, and factory processing fees.

3. Transportation and Storage Fees

   • Transportation: Logistics costs from the factory to the venue, including truck rental fees for unloading within designated time slots.

   • Storage: Fees for storing materials delivered early (if the venue provides storage).

4. On-Site Labor Costs

   • Wages for construction personnel, often charged per day or per project. Overtime work (outside designated setup hours) incurs higher rates.

5. Special Construction Permit Fees

   • Required for activities like aerial work, open-flame operations, or oversized structures, often involving review fees.

III. Approval and Inspection Fees

1. Drawing Review Fee

   • Charged for submitting structural plans, circuit diagrams, etc., to the venue for review (especially for custom-built booths).

2. Fire Safety Inspection Fee

   • Required for special materials or complex structures, involving fees for inspections by fire departments or third parties.

3. Insurance Fees

   • The venue may mandate insurance coverage, such as public liability insurance or construction insurance.

IV. Other Common Fees

1. Exhibition Equipment Rental Fees

   • For items like tables, chairs, displays, plants, carpets, etc. (can be self-provided or rented from venue partners).

2. On-Site Add-On or Rush Fees

   • Additional charges for last-minute changes or additions during setup.

3. Dismantling Fees

   • Costs for booth removal, cleanup, and waste transportation (if not included in the contract).

V. Potential Hidden Costs

• Price Premiums for Venue-Designated Suppliers: Some venues require the use of specific partners for utilities, network, cleaning, etc., often at higher-than-market rates.

• Overtime Penalties: Fines for failing to complete setup/dismantling within the designated time frames.

• Structural Reinforcement Fees: Additional costs for on-site modifications if the booth fails to meet venue safety standards.

Budgeting Tips

1. Request the Exhibitor Manual from the venue in advance, which outlines fee structures, designated suppliers, and payment deadlines.

2. Confirm detailed quotations with your setup contractor, ensuring inclusion of all costs (transportation, approvals, waste disposal, etc.) to avoid on-site add-ons.

3. Allocate a 10%–15% contingency budget to cover potential unforeseen expenses.

If you need a more specific cost estimate, please provide details such as the city, venue name, booth size, and design requirements, and I can further analyze typical cost structures.