How to Access the Exhibition Venue for Work During Setup Period in China?

1. Hold a Valid Exhibitor Badge

2. Hold a Construction Worker Pass Issued by Authorized Exhibition Stand Builders

Key Requirements for Construction Worker Pass Application

• Application Subject: Only authorized and qualified stand builders (recognized by the exhibition center) are eligible to apply for construction worker passes on behalf of their staff. Individual construction personnel cannot apply directly <superscript id=”12″>2.
• Identity Verification Materials: When applying, the stand builder must provide the personal identification documents of each construction worker for the exhibition center’s verification:
  • Chinese citizens: Original and copy of a valid second-generation ID card <superscript id=”12″>2.
  • Foreign citizens: Original passport (the exhibition center will scan the passport information to print the pass, and foreign documents alone are not accepted for application) <superscript id=”12″>2.
• Age Restriction: Many exhibition centers (especially large venues in first-tier cities like Shanghai and Beijing) have age limits for construction workers, typically not allowing workers over 60 years old to enter the venue for construction work. The specific age standard shall be subject to the exhibition’s official exhibitor manual.
• Additional Application Materials: In addition to identity documents, authorized builders may also need to submit supplementary materials as required by the exhibition center, such as the builder’s business license, safety commitment letter, authorization letter from the legal person, and proof of construction liability insurance <superscript id=”12″>2. For electrical workers and other special operators, a valid professional operation certificate must also be provided <superscript id=”12″>2.

3. General Rules for Venue Access During Setup Period

• Entry Time Compliance: Personnel must enter and exit the venue within the official setup time announced by the exhibition center. Overtime work (if necessary) requires advance application to the venue management department and the organizer, and additional overtime fees will be incurred <superscript id=”5″>1.
• Safety Equipment Requirement: During the setup period, all construction personnel must wear safety helmets when entering the venue. For high-altitude operations (above 2 meters), additional safety measures such as safety belts and steel scaffolding are mandatory; ladders higher than 2 meters are generally prohibited <superscript id=”5″>1.
• Vehicle Access Matching: If construction materials or equipment need to be transported into the venue, the authorized builder must apply for a vehicle entry pass in advance. Vehicles can only enter through the designated entrance at the reserved time slot. After unloading, the vehicle must leave the venue promptly to avoid congestion, and overtime parking will be charged <superscript id=”5″>1.
• Inspection Cooperation: Personnel and their carried items (tools, materials) are subject to inspection by venue security personnel upon entry. Hazardous materials (e.g., flammable and explosive substances) that do not meet fire safety standards are strictly prohibited from being brought into the venue <superscript id=”5″>1.