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How to Exhibit at Chinese Trade Shows

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How to Exhibit at Chinese Trade Shows

Panda-Expo Stand China

Here’s a practical, step-by-step “How to Exhibit at Chinese Trade Shows” guide that distils the best current advice for 2025-2026.
(Use it as a master checklist—timelines, documents, cultural tips and money-saving hacks are all included.)

1. Pick the Right Fair – Early

  • Canton Fair (Guangzhou, Apr & Oct) – still the largest, most global.
  • CIIE (Shanghai, Nov) – import-only, ideal if you sell INTO China.
  • Vertical shows (e.g., CIHS for hardware, CIFF for furniture) – smaller but highly targeted.
    → Block the dates 9-12 months ahead; many booths are allocated by lottery/queue order.

2. Check Eligibility & Booth Types

Table

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Canton Fair example Requirement
Brand Booth Trademark reg. in China or overseas, export track-record.
General Booth Valid business licence, product compliance certs (CE, ISO, etc.).
Raw Space Min. 18 m², design your own stand; cheaper per m² but you build.
International firms can apply directly online or via their national pavilion (often subsidised)

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3. Timeline & Application Windows (Canton Fair 139th Session)

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Action Deadline
Brand-booth application ≤ 30 Nov 2025
General-booth application ≤ 5 Dec 2025
Upload docs & pay Within 5 working days of invoice
Ship goods to Guangzhou 4–6 weeks before fair
Stand set-up 13–14 Apr 2026 (Phase 1)
Apply through the Exhibitor Easy Entry portal; print the confirmation, then courier stamped copies + licences to your local trade delegation for final chop

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4. Budget Quick-Glance (Canton Fair 2026)

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Item Typical Cost
9 m² standard shell ¥15 k–25 k (≈ US$2.1 k–3.5 k)
Raw space ¥1.5 k–2.5 k / m² + build cost
Builder & AV ¥3 k–10 k depending on design
Freight (LCL sea) US$800–1 200 per m³ (Europe–GZ)
Translator ¥400–600 / day
Visa & flights self-explanatory
Pay only from the company account named on the licence; otherwise the organiser rejects the payment

.welcome contact panda expo china for your exhibition stand construction in china

5. Paperwork Checklist

  • Business licence (English + Chinese translation, stamped).
  • Trademark certificate (if brand booth).
  • Product test reports / compliance certs.
  • Previous Canton Fair record (gives queue priority).
  • Certificate of origin for key exhibits (helps customs).
  • Invitation letters (generated after payment; use for M-visa).

6. Pre-Show Marketing That Works in China

  1. WeChat mini-poster – bilingual, QR code to your catalogue.
  2. 1688 & Baidu SEO – upload booth No. weeks ahead; buyers search these.
  3. LinkedIn + Redbook – tag #CantonFair #CIIE; Chinese traders follow both.
  4. E-mail blast – keep subject line ≤ 35 characters, attach PDF in <3 MB (China mailbox size limit).

7. Stand Etiquette – “Face” Matters

  • Business cards: receive & offer with two hands, read it aloud, place on table never in back pocket

    .

  • Small talk first: weather, food, travel—then business.
  • Tea & snacks: expected; sponge cakes, fruit, NO strong alcohol unless VIP dinner.
  • Toasting: hold glass lower than the most senior Chinese attendee.
  • Dress: dark suit, minimal jewellery; tattoos covered if possible

    .

8. During the Show – Daily Drill

  • Never leave booth empty; at least one native-Chinese speaker present at all times

    .

  • Lead sheet: simple half-page, English + Chinese, staple business card on top.
  • Photo permission: ask before snapping prototypes—IP disputes handled on-site.
  • Competitor sweep: walk the hall first morning, note pricing, literature styles.

9. Post-Show Follow-Up (Golden 72 h)

  1. Sort leads A/B/C same night.
  2. Send thank-you e-mail + PDF catalogue before you fly home; Chinese buyers expect speed.
  3. Add top contacts on WeChat (international version works) – 92 % of China importers prefer it to e-mail for quick chats.
  4. Log IP complaints (if any) within 48 h or they expire.

10. National-Pavilion Shortcut

Tight budget or first-timer? Join your country pavilion (e.g., “Made in Italy”, “German Pavilion”). You get:
  • shared shell design,
  • interpreter & match-making service,
  • possible 50–70 % subsidy from your trade ministry.
    Apply ≥ 6 months ahead through your chamber of commerce

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TL;DR Action Plan

  1. Choose fair → 2. Create portal account today → 3. Upload licence + certs → 4. Pay on time → 5. Build bilingual WeChat assets → 6. Ship goods 5 weeks out → 7. Arrive early for set-up → 8. Work the stand smart → 9. Follow up in 24 h → 10. Re-book for next session before prices rise.
Good luck—see you on the show floor!
.welcome contact panda expo china for your exhibition stand construction in china
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